Use Tags to Organize Your Documents

Using a computer for our work and in our everyday life we generate a lot of digital material, which all gets stored on our computer’s hard disk. The ordinary way of doing this is by using a nested folder structure. But is that the only way to organize things?

In my documents folder I usually have a few main categories like ‘Projects’ or ‘Administration’, in which a whole tree structure of folders resides. The ‘Projects’ folder contains a folder for every year and in those folders I put a folder for each project.

There are always folders I use more than others, and most of the time I make a shortcut to those folders (in the OS X Finder ’sidebar’ for instance) so I don’t have to browse through the whole structure to find and open the document I want. But as I’m working on quite a lot of different things at the same time, those ‘favorite’ folders change often so I have to keep those shortcuts up to date manually. Read more